Woah, we're (over) half way there...

Woah, we're (over) half way there...

National Publicity Officer

Monday 30th of October 2017

Special Monthly Exec blog; an update from our mascots!

Executive committee:

Rex the Dinosaur - Secretary

  • Moved up to Scotland and trying to adjust to the wet weather!
  • Walked up to Arthur's seat with Glasgow SSAGO and Edinburgh indie members
  • Enjoyed sitting in Lauren's room watching her write essays and reports
  • Helped Lauren to do a presentation on SSAGO as part of her course
  • Been encouraging Glasgow SSAGO to go to rally!

Harold the Hedgehog - Members Officer

  • Went exploring around the gardens at Chatsworth house and got lost in the maze with some very small children!
  • Helped teach Anonas cubs how to light fires and got to have a ride on the mountain rescue car
  • became a tourist around Sheffield and visited pretty places
  • Attended Anonas scout hut AGM and did a bit of climbing
  • Attended HUGS events and ate lots of pudding and met the Chairperson of the iMecE
  • Attended Northern Freshers camp and got lots of cuddles and also helped to present Anona's groups explorer belt presentation!
  • I played hide an seek with Anona for over a week while she was busy writing emails
  • Have had lots of time to nap with Anona! Think we are both going into hibernation its to cold up North

Percival the Platypus - Publicity Officer

  • Watched James do lots of Publicity things from my nest on the sofa
  • Went along to the Devon World Scout Jamboree Young People selection camp but spent the weekend on the parcel shelf (unloved)
  • Went along to Scarefest at Gilwell park this weekend and got very smokey with SSAGO running the backwoods cooking!

Executive Assistants:

Maurice the Dodo - International Officer

  • Been in Bea’s room ever since Reunion (any mascot union?)
  • Made friends with William the Wolf, Cubs Pack mascot from 3rd Wallscourt Farm Scout Group. He’s a nice chap.
  • Witnessed Bea juggling uni, work and volunteering and gave her loads of cuddles
  • Looking forward to visiting her home country and my name sake next month

Agnes Baden-Owl - Archivist

  • Met Aber ssago and they are lovely! Cozy sesh with Idris the dragon
  • Perched in Larah's bedroom not doing much
  • Oversaw Aber & Larah's coursemates making a start on the club's archive materials ready for deposit
  • Looking forward to 90's rally but I think I won't see anyone :(

Hogwarts the Warthog - SAGGA liason

  • Sat on Laura's shelf for the whole month because she is the worst mascot keeper ever and didn't take him to the SAGGA committee meeting or Alternative Rally....

Wiggle the Mouse - Webmaster

  • Sat on bedside table, greeting Oli most mornings and nights
  • Travelled to camp and spent time inside lovely canvas tents (proper tents)
  • Watched Oli do lots of coding
  • Wiggled

Ralph the Reindeer - Notifications

  • Been in Vicky's bedroom since Reunion.
  • Oh, lies; went to work before a Guide meeting.
  • Watched Vicky mark.
  • Watched Vicky sleep and snore. (Creepy)
  • Annoyed Harold on social media, messaged other mascots but they didn't reply.
  • Plotted world domination with a meerkat.
  • Helped get Aber home through telepathy and support to Agnes. Muchos love to my little Dodo.
  • Heckled at Harold (again).
  • Enjoyed a week off with Vicky!
Five months in...

Five months in...

James Frith, National Publicity Officer

Sunday 1st of October 2017

Quick monthly catch up with the national exec…

Executive committee:

Joshua Smith- Chair

  • Had a very productive meeting with Girlguiding to discuss how we work together and strengthening our relationship further.
  • Have been preparing for a joint meeting with the Scout Association and Girlguiding to go through the Memorandum of Agreement.
  • Helped run and coordinate SSAGO Reunion.
  • Promoted SSAGO at Gilwell Reunion.
  • Dealt with a lot of admin...

Frances Milroy - Treasurer

  • SSAGO has money
  • Graduated!

Lauren Whittaker - Secretary

  • Travelled all over the country to go to various SSAGO related events – Led the SSAGO support team at Wellies & Wristbands at Waddow and have also been to Gilwell reunion with the rest of the exec
  • Went to a very interesting meeting with Girlguiding at their headquarters in London with Josh
  • Finally got round to writing handover notes ready for ball
  • Had a very delayed train journey to reunion but was well worth it and certainly had a great weekend!
  • Started my masters course and been to my first Glasgow SSAGO event! – looking to help grow SSAGO in Scotland!
  • Replied to various email queries

Anona Mann - Members Officer

  • Set up some more new SSAGO Clubs
  • went to Gilwell Reunion and helped show how cool SSAGO was and spoke to someone from Edinborough in hopes to start their SSAGO back up!
  • Started new term of Cubs and Beavers, aswell as starting my uni placement
  • Made 30m of bunting several carrot cakes (one exploded) and took them down to SSAGO Reunion!
  • Got to be a tourist round London with Vicky and we took Ralph and Harold to the Lego Shop and the Imperial War Museum! 
  • Have started to help Larah look through old documents to find out national and club numbers
  • My smallest sibling turned 1 so we had a big party and i made him very cute trousers

James Frith - Publicity Officer

  • Organised SSAGO attending the Wellies and Wristbands Girlguding music festival; was awesome!

  • Led SSAGO's first programmed workshop "Scouting for Students" at Gilwell Reunion, along with the usual stall; went well!

  • Ran a "stall" at Intense for the day to make sure SSAGO had a presence at a prominent Scout Network camp just ahead of Freshers; was wet!

  • Attended SSAGO Reunion, helped a little but tried to enjoy the weekend as a participant (while also sharing/tweeting and resharing/retweeting on social media!); was brilliant!

  • Put together SSAGO "Publicity Packs" to give clubs a last minute publicity boost at a much cheaper cost than could be bought individually; will be asking for feedback in reps to develop for next year!

  • Designed and purchased new SSAGO banners (including a map banner which can be constantly updated with the new events, clubs, number of members, etc) that have already been used at 2 Reunions, Intense, lots of freshers fairs by clubs across the country; hopefully SSAGO will agree to buy them off me at the next reps meeting!

  • Made more little SSAGO promo videos for social media; page likes have reached 1270+!

  • Started combining everything into a SSAGO Branding Policy and SSAGO Media Policy, as Guidelines to help both clubs and future execs to use the SSAGO brand and media effectively to help promote their clubs

  • Shared over 30 freshers fairs posts from clubs, as well as the usual media posting and continued “SSAGO Spotlight" (if you’d like to feature, use the SSAGO facebook frame and drop me a message)

  • Continued planning future SSAGO Support events (Scarefest, Wintercamp, Sparkle and Ice, etc)

  • Continued my Graduate scheme, leading my new Scout group in Ivybridge, became the 7th World Scout Jamboree Unit leader for Devon county, and joined The Scout Association's project team for "Roverrail"; the Interrailing Scavenger hunt across Europe to celebrate 100 years of Rover Scouts!

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Got Delft from the Netherlands to SSAGO Reunion 
  • Attended Reunion myself and dived straight into a week of job experience in Bournemouth after that!
  • Contributed some articles to the Historical show at Reunion from our international friends, the Irish Rovers and Index from Bosnia and Herzegovina 
  • Tracked down The Helsinki Metropolitan Area Guides and Scouts and SSAGOgot invited to their international summer camp called Kliffa!
  • Contacted Hyde at the University of Helsinki and Teepakki at the University of Aalto 
  • Starting 3rd year mayhem with 2 volunteer roles, 2 part time jobs alongside uni!

Larah Korrison - Archivist

  • Organised an interesting visit to Cambridge archives - considering Birmingham and Durham next
  • Working with membership officer to pull out national and club numbers from old publicity materials (on going)
  • Co-ordinated with Gilwell to borrow the SSAGO flag for Reunion 
  • Along with 3 other SSAGO members, we assisted the Heritage Team at Gilwell Reunion at their stall 
  • Put together a museum for Reunion (so much printing...!) Temporarily made my bedroom an archive for old ssago materials 
  • Made a full inventory of the rally box (over 50 items in there)
  • Interviewed a range of ex-members at reunion and talked about their time in SSAGO 
  • Moved to Aberystwyth and started Masters course!

Laura Payne - SAGGA liason

  • Attended Wellies and Wristbands with SAGGA and arranged for SSAGO's activities to be on the same field as SAGGA had ample space and, more importantly, shade!
  • Introduced a few SSAGO members to SAGGA's wine and cheese traditions
  • Went to Reunion camp with my family - 3 generations of SSAGO members!
  • Moved house and started my new job

Oliver Bills - Webmaster

  • Helped plan and run SSAGO Reunion
  • Ran the web hack weekend to help support the new SSAGO Web Team
  • Set us up with card readers to enable us to take card payments
  • Further developed the events system to allow people to book multiple activities
  • Created an automatic lanyard generator for events to create automatic lanyards from bookings
  • Helped create links between the SSAGO system and SAGGA system, for things such as Alternative Rally
  • Re-initialised SSAGO for the new 2017-2018 year
  • Created a sign-in system for events to mark people off when they sign in

Vicky Sanderson – Notifications

  • Attended Reunion and tried to loose Anona in London
  • Created a Risk Assessment ProForma which is awaiting approval from Exec
  • Went back to Guides
  • Promoted SSAGO to Central Yorkshire 
  • Went back to work and haven't keeled over yet

Dale Patrick – Merchandise Officer

  • Got married yesterday!

Four months, nearly five!

Four months, nearly five!

James Frith, National Publicity Officer

Monday 21st of August 2017

Quick monthly catch up with the national exec...

Executive committee:

Joshua Smith - Chair

  • On the 11th-13th of August we held a successful team building weekend in Oxford for the National Exec and Assistants where we had a number of productive discussions and had an Exec meeting staggered over the whole weekend.
  • I've also been catching up with the Exec, Assistants and national event teams to see how everything is going.
  • We've been working to implement the results of the last Reps vote.
  • An update is now available on the website with the next steps for SSAGO to become a Charitable Incorporated Organisation and how you can get involved. You can read that here.
  • Policy Fixers
    • The Policy Fixers have now reviewed 11 out of the 15 policy documents and we've been working together to update and improve SSAGO's policy.
    • A draft replacement to our 'Child Protection' has now been through the Policy Fixers twice and is currently being reviewed for us by the Scout Association.
    • A proposed updated version of SSAGO's election policy is now with Reps for scrutiny.
    • We are now reviewing the SSAGO Constitution.
    • Thank you to all the Policy Fixers for your continued hard work!
    • If you want to get involved sign up here.
  • SSAGO Reunion
    • With the SSAGO Reunion only a month away I've taken an increasingly active role in its leadership to support the event and have been meeting with all the team leaders to get everything ready for the final booking stage.
    • Somehow I've now also volunteered to be in the stocks at SSAGO Reunion while people throw wet sponges at me...
    • You can sign up to SSAGO Reunion here.
  • Scout Association
    • I've produced an updated draft if the Memorandum of Agreement which is a proposed new agreement with the Scout Association.
    • We will be meeting with the Scout Association in September.

Lauren Whittaker - Secretary

  • Working with Larah to put old club reports and minutes on the website (on going)
  • Writing more minutes...
  • Enjoyed the team building weekend in Oxford as part of my grand tour of the UK!
  • Completed my Gold DofE award!

Anona Mann - Members Officer

  • Completed my Explorer belt by interailing round 4 countries
  • Moved out of uni halls into a house after too long! Consisted of walking many boxes across Sheffield
  • Set up Lincoln SSAGO and sent emails to the SU
  • Was taken on a day trip to Eurika by Vicky and Robinson!
  • Went to Poacher in Lincoln as SSAGO Support staff to man the Digger Challenge and keep evidence of Vicky's oddness throughout the week
  • Had meetings with Josh to talk about various membership releated things and to complain about the lack of sleep
  • Spent a weekend at Youlbury in Oxford on team building weekend and had a much deserved break with some awesome people!
  • Painted a room and started building a bed out of scrap wood

James Frith - Publicity Officer

  • Attended the 15th World Scout Moot in Iceland as a participant, promoting SSAGO to both fellow UK contingent Student Scouts and Guides, as well as Student Scouts from across the world… including the founder of Student Scouting in our host county, who may be bringing an Icelandic contingent to a SSAGO event in future!
  • Also designed a Moot Orange SSAGO flag to take with us, along with Percival (manifesto point achieved!), and scheduled a few Social media posts for while I was out of the country
  • Organised SSAGO Support for Wellies and Wristbands at both Foxlease and Waddow Hall
  • Designed SSAGO Support clothing that should feature in photos soon from the above, just sign up to help at an event to be able to order yours!
  • Designed prototype stickers and advert cards to debut at Wellies, also bought temporary tattoo paper and SSAGOfied a pair of bright pink Wellies for it!
  • Made more SSAGO videos, including A-level general promo video which increased page reach to over 17k for this last week... spreading SSAGO awareness!
  • Started “SSAGO Spotlight” on members to run throughout the freshers period; but only with your help… just use the facebook frame and drop me a message if you’d like to feature!
  • Continued planning “Scouting for Students” workshop for Gilwell Reunion… 10am both days in the Fox Marquee!
  • Continued planning future SSAGO Support events (Scarefest, Wintercamp), and new Publicity materials to be available shortly!
  • Somehow continued to fit in a full time graduate job…

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Contacted three different Scouts association from Spain, one from Poland and Plast from Ukraine
  • Reached out to the new person representing the Irish Rovers
  • Contacted Trondheim Studentsgruppe, a group of university Scouts from Norway
  • Followed up on the Swedish Rovers (no success yet :( )
  • Went on holidays to gorgeous France and exciting Spain (luckily missing the attack)

Larah Korrison - Archivist

  • Organised the scanned Secretary folder, added them to the drive and the most interesting parts e.g. 2010 club reports are now onto the website.
  • Used the Wayback machine to find old exec, reps and AGM minutes (soon to be available on the website).
  • Also found and added to the drive early SSAGO News publications (2000-2005ish)
  • Successful and interesting visit to Gilwell - updated the records, we now know in more detail what there is and how much is still missing!
  • Spent a fantastic weekend in Oxford
  • Getting better at making coffee... Cappuccino anyone?

Laura Payne - SAGGA liason

  • Went to Poacher Jamboree and worked on the Inflatables section, helping to man and run all sorts of giant inflatable activities, from obstacle runs to Hungry Hippos to gladiator battles!
  • Attended Linconshire County A&E with a staff member who we thought had broken his toe falling off said inflatables (turns out it was a sprained foot!)
  • Attended SAGGA camp in Belgium for a week, doing a lot of cutting down trees/digging up roots and setting fire to them :D and lots of sightseeing, beer and chocolate!
  • Had a long discussion with lots of SAGGA members about their favourite SSAGO memories - these will be shared at reunion camp!
  • Consequently persuaded a few more people to sign up for reunion camp

Oliver Bills - Webmaster

  • Fixed the SSAGO email system when we ran out of emails(!)
  • Continual shop and booking system improvements
  • Preparing the website for Freshers
  • Preparing the membership system for the new academic year
  • Preparation of the next online booking stages for Reunion
  • Went to the 15th World Scout Moot in Iceland as IST

Vicky Sanderson – Notifications

  • Attended Poacher as SSAGO supports as staff on the diggers and Anona's minder.
  • Took part in some policy fixing and to meet with the Chair about Accident and Incident policies
  • Attended an amazing weekend in Oxford.
  • Organised the shop and50th badges to assist the exec.
  • Promoted Central Yorkshire at Child Friendly Leeds in Leeds.
  • Writing a risk assessment template for SSAGO.
  • Promoted SSAGO to Central Yorkshire Scouts.
  • Dealt with A-level results day at work and feltincredibly proud of her Year 13 History group
Charity Update: What Happens Next?

Charity Update: What Happens Next?

Joshua Smith, National SSAGO Chair

Thursday 17th of August 2017

In our most recent Reps vote SSAGO clubs voted to proceed with becoming a Charitable Incorporated Organisation (88.9% for, 5.5% against, 5.5% abstained). The next step in this process is to sort out the SSAGO Constitution.

Many years of altering parts of our constitution have left numerous loopholes and conflicting parts in it which all need fixing in addition to bringing it in line with Charity Commission regulations. This is something anyone can get involved in.

The current SSAGO Constitution is now going through the Policy Fixers project group for review to find all of these issues. Any SSAGO member can join this project and help review the constitution. Simply hit join below and then become a member of the Policy Fixers facebook group.


Join Policy Fixers Policy Fixers Facebook Group

Once the review of the constitution is complete we will work with the Scout Association, Girlguiding and Reps to update a fix the constitution.

If you have any questions please do get in touch. The National Exec can always be contacted on: exec@ssago.org


Three months and counting...

Three months and counting...

James Frith, National Publicity Officer

Thursday 20th of July 2017

Quick monthly catch up with the national exec...

Executive committee:

Joshua Smith - Chair

  • Introduced online voting for Reps so every club can go away, consider issues and discuss them with their members before having to vote.
  • Read all of the full membership survey data and have started processing it.
  • Caught up with Exec members and Assistants to see how everything is going.
  • Created and distributed event feedback form for Leeds Rally.
  • Exchanged countless emails and dealt with a lot of admin.
  • Graduated!

Lauren Whittaker - Secretary

  • Chased clubs to fill out club reports and have reps on the system
  • Sorted out lots of paperwork which is going into the archives
  • Written more sets of minutes which hopefully people are 'enjoying' reading
  • Spread the word of SSAGO at Kandersteg International Scout Centre and helped to run an international trip!
  • Graduated!

Anona Mann - Members Officer

  • Carried on emailing clubs
  • Planned and completed my Explorer belt expedition
  • Moved house and tested the durability of the Gadaffy Plate flight case

James Frith - Publicity Officer

  • Hyped up Leeds Rally, 'staffed' Leeds rally (drove a lot!), set up and successfully delegated the Newsletter
  • Continued to organise and coordinated 'SSAGO Support' events - find them all here
    • Ran the arena bar at Gilwell 24, logged nearly 40 hours with just a few short naps!
    • The SSAGO adverts in the Z-cards looked awesome if I do say so myself!
    • There will be exclusive merch soon!
  • Represented SSAGO in the The Scout Association parade group at London Pride 
  • Encouraged (gentle poked) people to write more SSAGO news articles
  • Designed and purchased a SSAGO parade banner, continued sorting further banners, publicity stuff and preping new merchandise
  • Started planning "Scouting for Students" talk for Gilwell Reunion
  • Lots of emails and social media-ing as per usual
  • Planned for the World Scout Moot in Iceland (4 days to go!)
  • Enjoyed a wet but relaxing trip to Snowdon with SAGUWE
  • Moved down to Devon, started my career, and of course...
  • Graduated!

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Rally
  • SSAGO 50th anniversary & reunion massive invites sent out
  • Facebook group for "SSAGO's international friends"
  • Worked on some ideas for Forum
  • Thought of some ideas for promotional stuff for SSAGO clubs to take on International trips

Dale Patrick - Merchandising

  • We've bought our wedding rings, and are doing the table plans

Larah Korrison - Archivist

  • Updated: Event and Exec lists (thank you those that helped)
  • Forgot how tedious archiving can be! 
  • Organised trip to Bristol archives and helped UoBGAS deposit Kohoutek materials and digitalised all the SSAGO publicity materials e.g. Journals 
  • Sorted through 500 photos of the publicity materials and updated our records 
  • Helped ex member reunite with the penant they made when they were in the club in the late 1950s 
  • Added more memories to the Archive
  • Scanned secretary's folder materials (watched some good films during it to keep my mind occupied) just need to sort them out now! 
  • Added the rally newspapers to the archive 
  • Moved back to London for the summer and looking forward to more trips including Gilwell and Cambridge
  • Graduated!

Laura Payne - SAGGA liason

  • Worked on the SSAGO challenge badge to make it more accessible for others not in SSAGO
  • Assisted the SAGGA secretary to facilitate ex-SSAGO members' transitions into SAGGA
  • Delivered my 40th baby and finished my degree!
  • Graduated!

Oliver Bills - Webmaster

  • Finished building the new online reps system
  • Added new event tools to help people running events (availability, programme building)
  • Added more information collection for Indie members when registering to help people start new SSAGO clubs
  • Improved the stories system for news submission
  • Built an online register for Reps
  • Completed all the SSAGO 50th Anniversary functionality

Vicky Sanderson - Notifications

  • Running Central Yorkshire Scouts County Camp, as part of the Management Team as Media Manager
  • Attended Rally
  • Dealt with NAN forms from SSAGO club summer adventures
  • Completed NQT
Reps: Voting Results

Reps: Voting Results

Joshua Smith, National SSAGO Chair

Wednesday 19th of July 2017

Hello SSAGO,

Thank you to every club that voted on the issues discussed in our most recent Reps meeting. In total 33 clubs voted which is the largest ever turnout on record. We are well on our way to making Reps representative.

It was fantastic to see how different clubs engaged with their membership on the issues discussed. Some held club votes, others did surveys and some discussed the issues with their members at club meetings. If your club did something that worked well please do let us know!

A breakdown of the voting results is now available on the SSAGO website for every member to see with how every club voted. This is linked to below along with the meeting minutes and other referenced materials.


The key outcomes are:

The campfire policy will be formalised and added to the ‘Activity Guidelines Behaviour and Disciplinary Procedures’ policy document (53% for, 22% against, 25% abstained). Rally organisers will also be able to change the timings of the campfire song watershed with National Exec approval (83% for, 11% Against, 6% abstained).

Ball and Witan will have a recommended cost for participants of £35 and £370 respectively based on the results of the full membership survey. These costs will be guidelines which will give the event organisers overall flexibility on the final participant cost.

Clubs voted to increase the base cost of Rally from £25 to £27 (61% for, 19% against, 19% abstained) and to introduce a minimum amount of budget that has to be spent on Rally catering per person (54% for, 37% against, 9% abstained). This cost increase will take effect at Plymouth 90s Rally (17th-19th November). A revised ‘Running National Events’ policy document will be brought to the next Reps meeting for approval and will include proposals for what the minimum catering budget should be.

SSAGO will proceed with becoming a Charitable Incorporated Organisation (89% for, 6% against, 6% abstained). The National Exec will work with the Scout Association, Girlguiding and the Full Committee (Reps) to update our constitution and get SSAGO ready to register with the Charity Commission.


The amount of engagement we have seen both from clubs who could and could not attend the meeting in person has really highlighted the true benefits of this form of voting. Overall we've had a positive response to the new Reps voting system with some useful feedback that will be used to continue developing and improving the process. We are a looking at ways to better reflect the discussion that takes place during the actual meeting part of Reps for clubs which could not attend. If anyone has any further suggestions or feedback on the process please do get in contact.

The National Exec can always be contacted on: exec@ssago.org

Best Regards,
Joshua Smith
SSAGO Chair 2017/18

Reps: What Happens Next?

Reps: What Happens Next?

Joshua Smith, National SSAGO Chair

Saturday 24th of June 2017

Hello SSAGO,

Thank you to everyone who got involved in the Reps meeting at Leeds Rally. We had some good productive discussions covering a wide range of issues. (See Agenda Here) If you couldn’t make the meeting there is still time for your Club to get involved in the process and most importantly vote!

Now the Reps minutes are online every Club will have two days to look at the proposed votes to take place which are linked to below and suggest any changes, additional options or new votes. This is your chance to let us know of any good ideas you might have thought of since the meeting concluded.

Please take this time to consider what was discussed, talk about it with your members and come back to the National Exec with any new questions or suggestion you have had since Reps. The meeting itself may now be over but discussions can still continue.

On Tuesday the proposed votes will be updated and voting will commence and remain open for two weeks. At this point the designated representative of every club will be able to vote on their Club's behalf. (Select Rep Here)

Once voting concludes the results will be published online.

Below is all referenced material, including the Reps presentation, a new SSAGO as a Charity Report and the meeting minutes. Please do have a look at these and get back to us with any queries.

The National Exec can always contacted on: exec@ssago.org

Best Regards,
Joshua Smith
SSAGO Chair 2017/18

Two months down...

Two months down...

James Frith, National Publicity Officer

Sunday 11th of June 2017

Quick monthly catch up with the national exec...

Executive committee:

Frances Milroy - Treasurer

  • Looked at lots of budgets
  • Spent lots of time on hold to HSBC 
  • Chasing unpaid clubs
  • Signed up to Gilwell 24 as part of SSAGO support

Lauren Whittaker - Secretary

  • More minutes have been written and are available on the website...
  • Chased up active clubs to assign their reps
  • Decided on club report questions and are ready to be sent out
  • Pre-rally email ready to be sent out to clubs about reps and club reports
  • Started to sort through the secretary folder and found lots of old paperwork, some of which is going to be digitised and put into the archives

Anona Mann - Members Officer

  • Carried on emailing groups who aren't so active to see if they are okay 
  • Finished assignmenting for uni so now I'm free to scout/ssago all summer
  • Had HUGS handover so no longer on both committees ... happy times!!
  • Did some more emailing about membership questions to possible freshers
  • Went to Oxon jam and promoted SSAGO being fabulous and did lots of helping at every moment possible 
  • I have probably done more but I'm still sleepy after introducing Harold to a beaver sleepover!
  • Manage SSAGO Support at Gilwell Park Fundays

James Frith - Publicity Officer

  • Continued to organise and coordinated 'SSAGO Support' events - find them all here!
    • Ran Quidditch at OxonJam
    • Ran Zorbing, Hay Maze and Waterslide at Woodhouse Park Fundays
  • Finalised 50th Anniversary Challenge badge requirements and design
  • Encouraged more articles from people and sorted out video template
  • Gathered the SSAGO Press team and prepared for the Rally newsletter
  • Sorted SSAGO at Pride - check here for details
  • Continued sorting new banners and preping new merchandise
  • Booked in "Scouting for Students" talk for Gilwell Reunion
  • Sorted a SSAGO facebook frame, test it out on your profile photo
  • Lots of emails and social media-ing as per usual
  • Househunted, and now am packing to move away from Bristol...

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Got finally started on Team International (special thanks to Harriet Bell and Scott Chapman!) 
  • In the process of inviting/getting contingencies from both Bosnia and Herzegovina and Netherlands to SSAGO Reunion 
  • Contacted TSSG, uni students group from Trondheim, Norway
  • Chasing up Swedish Rovers and Austria

Larah Korrison - Archivist

  • Unintentionally reconnected two ex-Oxford members 
  • Organised a successful visit to Uni of Bristol special collections and also deposited material from Kohoutek 2017 with the current UoBGAS president
  • Added more personal stories to the archive ahead of reunion 
  • Continued to talk to ex-members

Laura Payne - SAGGA liason

  • As a consequence of Oli's song I have only had to correct the spelling of SAGGA once this month!
  • Attended a SAGGA weekend in Oxford with Oli and networked over board games and beer
  • Attended OxonJam as part of SSAGO Supports...
  • Delivered my 40th baby meaning that I have helped bring enough babies into the world to qualify as a midwife!

Oliver Bills - Webmaster

  • Preparing for the launch of SSAGO Reunion
  • Significant new features for the events booking system
  • Building the SSAGO anniversary challenge system
  • Launching the new SSAGO bookings system for non-SSAGO events to use the SSAGO events system
  • Continued working on the SSAGO badge system
  • Created a system for allowing clubs to specify their reps
  • Building a new SSAGO reps system to help support club reps
  • Continued work on the SSAGO shop ready for launch

Vicky Sanderson - Notifications

  • Sorted out a confusing POR situation for Leeds Rally.
  • Saved more forms into the dropbox and created notifications. 
  • Got annoyed at notifications. 
  • Signed up for Poacher 2017 as part of SSAGOSupports (And Vicky needed a holiday). 
  • Is busy organising Challenge17 Central Yorkshire Scouts County Camp
One month in...

One month in...

James Frith, National Publicity Officer

Wednesday 10th of May 2017

Quick monthly catch up with the national exec...

Executive committee:

Josh Smith - Chair

  • Launched the first ever full membership survey to give every member the opportunity to give their opinions on every aspect of SSAGO; complete the survey here.
  • Introduced post event feedback forms and collected feedback on the past three national events. 
  • Started looking into getting the Memorandum of Agreement which defines how Scouting, Guiding and SSAGO all work together and support each other finalised.
  • Nearly completed a new SSAGO as a Charity report.
  • Held another Exec Meeting. (The minutes are online here.)
  • Have started looking at updating how Reps is run to make it more representative. (Please let us know who you club Rep is here.)
  • Completed and submitted my dissertation!

Lauren Whittaker - Secretary

  • Written my second set of minutes (very long but productive meeting....)
  • Written an article for the SSAGO website about Forest evasion
  • Tried to chase up access to the Witan paperwork…. (still working on that)
  • Blinded everyone with new exec clothing on parkrun!
  • Not done too much – been very busy with assignments!

Anona Mann - Members Officer

  • Sent out many many emails, checking up on new groups and asking why people haven’t submitted membership yet!
  • Been organising OxonJam with James help we are 11 people signed up and it was very exciting.
  • I climbed up a mountain while looking silly (with a camera strapped to my head) for the intention of creating cool soon to be SSAGO videos to help promote SSAGO.
  • Planned my Leeds Rally costume, as well as looking at making the SSAGO committee some very Jazzy knitted wear!
  • I made a pretty map with rough regions of ssago groups that were from the previous membership stuff, but created two different option that can be used as a rough guide to help clubs

James Frith - Publicity Officer

  • Got more SSAGO news articles on the go, and started building the SSAGO press team! If you or your club have won an award (be it a Scouting, Guiding or Student award), let Melissa and I know at success@ssago.org
  • Designed and distributed the new Exec clothing and MOOT merchandise, and promoted SSAGO throughout the UK Contingent for MOOT! Another order will be up on the SSAGO shop very soon so keep an eye out!
  • Created a few "SSAGO Support" events (such as "OxonJam", "Gilwell 24" and "Wellies and Wristbands") and have organised more volunteering opportunities (such as "Magic and Mayhem" and "Poacher International Jamboree") to be released very soon, check them out on our SSAGO events page!
  • Continued working on publicity concepts for videos, banners, etc, will take to the media team in due course, so watch out for that too!
  • Lots of emails (we WILL get our SASU!) and social media-ing (What will SSAGO celebrate next? ;) )... and exam revision!

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Contacted Sweden +18year old RoverGroup, Bosnia & Herzegovina and Poland
  • Discussion of opportunities with the Irish and Dutch Contingencies
  • Possible China summer camp opportunity
  • Started thinking of an international recruitment policy
  • 3 law exams down and no bloodshed/crisis/disaster

Larah Korrison - Archivist

  • Started memories portfolio project
  • Had conversations via email with ex members
  • Developed reunion ideas list further
  • Also had 4 wisdom teeth out...

Laura Payne - SAGGA liason

  • Uploaded several years' worth of two SAGGA members' memories of SSAGO to the archive
  • Corrected the spelling of SAGGA on three separate occasions
  • Worked out why I wasn't receiving any SSAGO emails any more (my bad...)
  • Helped bring six beautiful babies into the world (you don't have to put that one haha)

Oliver Bills - Webmaster

  • Created ability for clubs to specify their representatives
  • Added a list of all clubs reps, and created reps@ssago.org email address for contacting reps
  • Updated the events system to make it better and easier to create events
  • Updated and tested the SSAGO Shop with Moot and Exec merchandise
  • Switched all of SSAGO sites and sub-sites over to HTTPS
  • Further developed the survey system ready for the full-members system
  • Enhanced the news system to make it easier to develop and publish news stories
  • Upgraded the server that the SSAGO website runs on and upgraded the site to work on the new infrastructure

Vicky Sanderson - Notifications

  • Updated AA Factsheet
  • Updating policy on activities
  • Filed some more NAN forms
  • Identified clubs who are doing the job right and the job wrong
  • Found Ralph after he went missing from my room
  • Asked some clubs to submit reports on their trips away

Our first week on the job!

James Frith, National Publicity Officer

Monday 10th of April 2017

A brief summary of what the Executive officers and their Assistants have achieved in just their first week...

Executive committee:

Josh Smith - Chair

  • I’ve tackled some key parts of my manifesto. 
  • National events now have feedback forms, so we can use participants feedback to improve future events.
  • The full membership survey is ready to go out. 
  • Policy Fixers group has been set up and is already reviewing policy documents. 
  • Caught up with all the upcoming national events and new assistants. 
  • Started work on a long term development plan for SSAGO looking beyond the current exec. 
  • Looked into getting SSAGO set up as a Charitable Incorporated Organisation.
  • Had our first exec meeting and am about to schedule another.

Lauren Whittaker - Secretary

  • Written my first set of minutes (which have been more than approved by Josh as the best SSAGO minutes that he has ever seen) 
  • I have also made a template for future minutes to be written this yea!
  • Trying to keep up with everything whilst being on fieldwork and catching up with all of the Facebook notifications afterwards!
  • I think that is about it other than setting up so that I'm ready to send out lots emails...

Frances Milroy - Treasurer

  • Got the leftover Euros from Witan changed over
  • Changed the SSAGO hotline numbers to the new exec
  • Updated the list of paid members
  • Emailed clubs about Rally Budgets
  • Phoned HSBC
  • Lots of attempting to get access to online banking

Anona Mann - Members Officer

  • This week I have started talks with James about Oxonjam with the hope to get it up on the SSAGO website soon so people can start signing up as staff for it! 
  • Other than that, I grumbled at a printer and have taken Harold on a few train adventures, as well as passed Harold's necker measurements to Dale!

James Frith - Publicity Officer

  • Posted social media updates throughout BUGS Ball
  • Wrote and encouraged others to write a few SSAGO news articles (Ball, Kohoutek, etc)
  • Sorted out google and facebook page ball albums, if you have photos from Ball make sure to add them here
  • Designed MOOT merchandise for and publicised the new SSAGO shop
  • Created a SSAGO MOOT event to show participants (and encourage non-SSAGO student attendees to sign up to SSAGO!)
  • "1000 Facebook likes" competition, which has already achieved an organic reach of 2000 with over 30 entering with some brilliant reasons to love SSAGO! Click here to enter too!
  • Started looking into publicity/branding updates and freshers campaigns for this year, as well as organising the Media team
  • Started sorting many volunteering opportunities for the summer (Fundays, Gilwell 24, etc) including making SSAGO website events
  • Sorted a handy to-do list facility for all Exec and Assistants (that hopefully we'll use!)
  • Wrote this blog post!

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Established an overall plan and a to do list 
  • Liaised with previous SSAGO person involved with international contacts research 
  • Started an international contact list 
  • Started looking into having a potential team

Dale Patrick - Quartermaster

  • Finally got the food choices for the caterers for my wedding confirmed as well as the order of business

Larah Korrison - Archivist

  • Detailed to-do list 
  • Cleaned up the google docs file ready for team input - making it user friendly 
  • Started a contacts sheet 
  • Shared/highlighted relevant materials to the rest of the exec from the archives

Laura Payne - SAGGA liason

  • Discussed with a few SAGGA members the importance of mentioning SSAGO when talking to TSA/GG
  • Found out SAGGA's contacts in TSA/GG so we could see if we were talking to the same people to promote continuity and improve communication (and for the most part we are!)
  • Commenced a SAGGA, TSA and GG contacts list
  • Established who is on the new SAGGA committee
  • Liased (and escaped the escape room!) during a SAGGA Birmingham event

Oliver Bills - Webmaster

  • Finished the SSAGO online shop functionality, SSAGO can now sell things (Moot merchandise is the first test!)
  • Integrated Paypal ready for online payments for the shop and future events
  • Created the SSAGO blog
  • Updated the website with the new exec and assistant details
  • Improved the SSAGO survey system with new question types and will be available for clubs, events and others in SSAGO to use shortly

Vicky Sanderson - Notifications

  • Saved a few NAN forms
  • Going to update AA in my holiday in line with POR
  • Sorted some enquiries out about forms
  • Going to continue to update Notifications Factsheets to reflect changes in SSAGO for regional activities and rally forms
  • Usual form filling stuff

SSAGO as a Charity

Joshua Smith, National SSAGO Chair

Wednesday 5th of April 2017

Hello SSAGO,

As some of you may have heard from Bath Ball, the national exec has unanimously agreed to begin the process of registering SSAGO as a Charitable Incorporated Organisation. Such a move would be hugely beneficial to SSAGO as a whole, with more access to funding and grants for national events, charity rates on things like paypal and activities and more legal security in terms of what exactly SSAGO is.

It would mean more financial scrutiny (which isn’t necessarily a bad thing) and the constitution would need updating and tidying up. All of these are issues we are believe SSAGO can overcome and the benefits significantly outweigh the work needed to achieve this.

We met immediately after handover to discuss the positives and negatives of becoming a charity and the logistics behind implementing it given how important this is. The minutes are now available to all members on the resources section of the SSAGO website:

http://www.ssago.org/resources/minutes/2017/executive

We would welcome anyone who looks through the minutes to get in touch with us if you come across anything you think we may have missed or overlooked either by emailing exec@ssago.org or contacting us via facebook.

This process will not happen overnight. It will take months of discussion with Reps, the Scout Association and Girlguiding. We will keep you all informed every step of the way!

Best Regards,
SSAGO Exec 2017/18

Referenced Resources