Two months down...

Two months down...

James Frith, National Publicity Officer

Sunday 11th of June 2017

Quick monthly catch up with the national exec...

Executive committee:

Frances Milroy - Treasurer

  • Looked at lots of budgets
  • Spent lots of time on hold to HSBC 
  • Chasing unpaid clubs
  • Signed up to Gilwell 24 as part of SSAGO support

Lauren Whittaker - Secretary

  • More minutes have been written and are available on the website...
  • Chased up active clubs to assign their reps
  • Decided on club report questions and are ready to be sent out
  • Pre-rally email ready to be sent out to clubs about reps and club reports
  • Started to sort through the secretary folder and found lots of old paperwork, some of which is going to be digitised and put into the archives

Anona Mann - Members Officer

  • Carried on emailing groups who aren't so active to see if they are okay 
  • Finished assignmenting for uni so now I'm free to scout/ssago all summer
  • Had HUGS handover so no longer on both committees ... happy times!!
  • Did some more emailing about membership questions to possible freshers
  • Went to Oxon jam and promoted SSAGO being fabulous and did lots of helping at every moment possible 
  • I have probably done more but I'm still sleepy after introducing Harold to a beaver sleepover!
  • Manage SSAGO Support at Gilwell Park Fundays

James Frith - Publicity Officer

  • Continued to organise and coordinated 'SSAGO Support' events - find them all here!
    • Ran Quidditch at OxonJam
    • Ran Zorbing, Hay Maze and Waterslide at Woodhosue Park Fundays
  • Finalised 50th Anniversary Challenge badge requirements and design
  • Encouraged more articles from people and sorted out video template
  • Gathered the SSAGO Press team and prepared for the Rally newsletter
  • Sorted SSAGO at Pride - check here for details
  • Continued sorting new banners and preping new merchandise
  • Booked in "Scouting for Students" talk for Gilwell Reunion
  • Sorted a SSAGO facebook frame, test it out on your profile photo
  • Lots of emails and social media-ing as per usual
  • Househunted, and now am packing to move away from Bristol...

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Got finally started on Team International (special thanks to Harriet Bell and Scott Chapman!) 
  • In the process of inviting/getting contingencies from both Bosnia and Herzegovina and Netherlands to SSAGO Reunion 
  • Contacted TSSG, uni students group from Trondheim, Norway
  • Chasing up Swedish Rovers and Austria

Larah Korrison - Archivist

  • Unintentionally reconnected two ex-Oxford members 
  • Organised a successful visit to Uni of Bristol special collections and also deposited material from Kohoutek 2017 with the current UoBGAS president
  • Added more personal stories to the archive ahead of reunion 
  • Continued to talk to ex-members

Laura Payne - SAGGA liason

  • As a consequence of Oli's song I have only had to correct the spelling of SAGGA once this month!
  • Attended a SAGGA weekend in Oxford with Oli and networked over board games and beer
  • Attended OxonJam as part of SSAGO Supports...
  • Delivered my 40th baby meaning that I have helped bring enough babies into the world to qualify as a midwife!

Oliver Bills - Webmaster

  • Preparing for the launch of SSAGO Reunion
  • Significant new features for the events booking system
  • Building the SSAGO anniversary challenge system
  • Launching the new SSAGO bookings system for non-SSAGO events to use the SSAGO events system
  • Continued working on the SSAGO badge system
  • Created a system for allowing clubs to specify their reps
  • Building a new SSAGO reps system to help support club reps
  • Continued work on the SSAGO shop ready for launch

Vicky Sanderson - Notifications

  • Sorted out a confusing POR situation for Leeds Rally.
  • Saved more forms into the dropbox and created notifications. 
  • Got annoyed at notifications. 
  • Signed up for Poacher 2017 as part of SSAGOSupports (And Vicky needed a holiday). 
  • Is busy organising Challenge17 Central Yorkshire Scouts County Camp
One month in...

One month in...

James Frith, National Publicity Officer

Wednesday 10th of May 2017

Quick monthly catch up with the national exec...

Executive committee:

Josh Smith - Chair

  • Launched the first ever full membership survey to give every member the opportunity to give their opinions on every aspect of SSAGO; complete the survey here.
  • Introduced post event feedback forms and collected feedback on the past three national events. 
  • Started looking into getting the Memorandum of Agreement which defines how Scouting, Guiding and SSAGO all work together and support each other finalised.
  • Nearly completed a new SSAGO as a Charity report.
  • Held another Exec Meeting. (The minutes are online here.)
  • Have started looking at updating how Reps is run to make it more representative. (Please let us know who you club Rep is here.)
  • Completed and submitted my dissertation!

Lauren Whittaker - Secretary

  • Written my second set of minutes (very long but productive meeting....)
  • Written an article for the SSAGO website about Forest evasion
  • Tried to chase up access to the Witan paperwork…. (still working on that)
  • Blinded everyone with new exec clothing on parkrun!
  • Not done too much – been very busy with assignments!

Anona Mann - Members Officer

  • Sent out many many emails, checking up on new groups and asking why people haven’t submitted membership yet!
  • Been organising OxonJam with James help we are 11 people signed up and it was very exciting.
  • I climbed up a mountain while looking silly (with a camera strapped to my head) for the intention of creating cool soon to be SSAGO videos to help promote SSAGO.
  • Planned my Leeds Rally costume, as well as looking at making the SSAGO committee some very Jazzy knitted wear!
  • I made a pretty map with rough regions of ssago groups that were from the previous membership stuff, but created two different option that can be used as a rough guide to help clubs

James Frith - Publicity Officer

  • Got more SSAGO news articles on the go, and started building the SSAGO press team! If you or your club have won an award (be it a Scouting, Guiding or Student award), let Melissa and I know at success@ssago.org
  • Designed and distributed the new Exec clothing and MOOT merchandise, and promoted SSAGO throughout the UK Contingent for MOOT! Another order will be up on the SSAGO shop very soon so keep an eye out!
  • Created a few "SSAGO Support" events (such as "OxonJam", "Gilwell 24" and "Wellies and Wristbands") and have organised more volunteering opportunities (such as "Magic and Mayhem" and "Poacher International Jamboree") to be released very soon, check them out on our SSAGO events page!
  • Continued working on publicity concepts for videos, banners, etc, will take to the media team in due course, so watch out for that too!
  • Lots of emails (we WILL get our SASU!) and social media-ing (What will SSAGO celebrate next? ;) )... and exam revision!

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Contacted Sweden +18year old RoverGroup, Bosnia & Herzegovina and Poland
  • Discussion of opportunities with the Irish and Dutch Contingencies
  • Possible China summer camp opportunity
  • Started thinking of an international recruitment policy
  • 3 law exams down and no bloodshed/crisis/disaster

Larah Korrison - Archivist

  • Started memories portfolio project
  • Had conversations via email with ex members
  • Developed reunion ideas list further
  • Also had 4 wisdom teeth out...

Laura Payne - SAGGA liason

  • Uploaded several years' worth of two SAGGA members' memories of SSAGO to the archive
  • Corrected the spelling of SAGGA on three separate occasions
  • Worked out why I wasn't receiving any SSAGO emails any more (my bad...)
  • Helped bring six beautiful babies into the world (you don't have to put that one haha)

Oliver Bills - Webmaster

  • Created ability for clubs to specify their representatives
  • Added a list of all clubs reps, and created reps@ssago.org email address for contacting reps
  • Updated the events system to make it better and easier to create events
  • Updated and tested the SSAGO Shop with Moot and Exec merchandise
  • Switched all of SSAGO sites and sub-sites over to HTTPS
  • Further developed the survey system ready for the full-members system
  • Enhanced the news system to make it easier to develop and publish news stories
  • Upgraded the server that the SSAGO website runs on and upgraded the site to work on the new infrastructure

Vicky Sanderson - Notifications

  • Updated AA Factsheet
  • Updating policy on activities
  • Filed some more NAN forms
  • Identified clubs who are doing the job right and the job wrong
  • Found Ralph after he went missing from my room
  • Asked some clubs to submit reports on their trips away

Our first week on the job!

James Frith, National Publicity Officer

Monday 10th of April 2017

A brief summary of what the Executive officers and their Assistants have achieved in just their first week...

Executive committee:

Josh Smith - Chair

  • I’ve tackled some key parts of my manifesto. 
  • National events now have feedback forms, so we can use participants feedback to improve future events.
  • The full membership survey is ready to go out. 
  • Policy Fixers group has been set up and is already reviewing policy documents. 
  • Caught up with all the upcoming national events and new assistants. 
  • Started work on a long term development plan for SSAGO looking beyond the current exec. 
  • Looked into getting SSAGO set up as a Charitable Incorporated Organisation.
  • Had our first exec meeting and am about to schedule another.

Lauren Whittaker - Secretary

  • Written my first set of minutes (which have been more than approved by Josh as the best SSAGO minutes that he has ever seen) 
  • I have also made a template for future minutes to be written this yea!
  • Trying to keep up with everything whilst being on fieldwork and catching up with all of the Facebook notifications afterwards!
  • I think that is about it other than setting up so that I'm ready to send out lots emails...

Frances Milroy - Treasurer

  • Got the leftover Euros from Witan changed over
  • Changed the SSAGO hotline numbers to the new exec
  • Updated the list of paid members
  • Emailed clubs about Rally Budgets
  • Phoned HSBC
  • Lots of attempting to get access to online banking

Anona Mann - Members Officer

  • This week I have started talks with James about Oxonjam with the hope to get it up on the SSAGO website soon so people can start signing up as staff for it! 
  • Other than that, I grumbled at a printer and have taken Harold on a few train adventures, as well as passed Harold's necker measurements to Dale!

James Frith - Publicity Officer

  • Posted social media updates throughout BUGS Ball
  • Wrote and encouraged others to write a few SSAGO news articles (Ball, Kohoutek, etc)
  • Sorted out google and facebook page ball albums, if you have photos from Ball make sure to add them here
  • Designed MOOT merchandise for and publicised the new SSAGO shop
  • Created a SSAGO MOOT event to show participants (and encourage non-SSAGO student attendees to sign up to SSAGO!)
  • "1000 Facebook likes" competition, which has already achieved an organic reach of 2000 with over 30 entering with some brilliant reasons to love SSAGO! Click here to enter too!
  • Started looking into publicity/branding updates and freshers campaigns for this year, as well as organising the Media team
  • Started sorting many volunteering opportunities for the summer (Fundays, Gilwell 24, etc) including making SSAGO website events
  • Sorted a handy to-do list facility for all Exec and Assistants (that hopefully we'll use!)
  • Wrote this blog post!

Executive Assistants:

Beatrice Phanjoo - International Officer

  • Established an overall plan and a to do list 
  • Liaised with previous SSAGO person involved with international contacts research 
  • Started an international contact list 
  • Started looking into having a potential team

Dale Patrick - Quartermaster

  • Finally got the food choices for the caterers for my wedding confirmed as well as the order of business

Larah Korrison - Archivist

  • Detailed to-do list 
  • Cleaned up the google docs file ready for team input - making it user friendly 
  • Started a contacts sheet 
  • Shared/highlighted relevant materials to the rest of the exec from the archives

Laura Payne - SAGGA liason

  • Discussed with a few SAGGA members the importance of mentioning SSAGO when talking to TSA/GG
  • Found out SAGGA's contacts in TSA/GG so we could see if we were talking to the same people to promote continuity and improve communication (and for the most part we are!)
  • Commenced a SAGGA, TSA and GG contacts list
  • Established who is on the new SAGGA committee
  • Liased (and escaped the escape room!) during a SAGGA Birmingham event

Oliver Bills - Webmaster

  • Finished the SSAGO online shop functionality, SSAGO can now sell things (Moot merchandise is the first test!)
  • Integrated Paypal ready for online payments for the shop and future events
  • Created the SSAGO blog
  • Updated the website with the new exec and assistant details
  • Improved the SSAGO survey system with new question types and will be available for clubs, events and others in SSAGO to use shortly

Vicky Sanderson - Notifications

  • Saved a few NAN forms
  • Going to update AA in my holiday in line with POR
  • Sorted some enquiries out about forms
  • Going to continue to update Notifications Factsheets to reflect changes in SSAGO for regional activities and rally forms
  • Usual form filling stuff

SSAGO as a Charity

Joshua Smith, National SSAGO Chair

Wednesday 5th of April 2017

Hello SSAGO,

As some of you may have heard from Bath Ball, the national exec has unanimously agreed to begin the process of registering SSAGO as a Charitable Incorporated Organisation. Such a move would be hugely beneficial to SSAGO as a whole, with more access to funding and grants for national events, charity rates on things like paypal and activities and more legal security in terms of what exactly SSAGO is.

It would mean more financial scrutiny (which isn’t necessarily a bad thing) and the constitution would need updating and tidying up. All of these are issues we are believe SSAGO can overcome and the benefits significantly outweigh the work needed to achieve this.

We met immediately after handover to discuss the positives and negatives of becoming a charity and the logistics behind implementing it given how important this is. The minutes are now available to all members on the resources section of the SSAGO website:

http://www.ssago.org/resources/minutes/2017/executive

We would welcome anyone who looks through the minutes to get in touch with us if you come across anything you think we may have missed or overlooked either by emailing exec@ssago.org or contacting us via facebook.

This process will not happen overnight. It will take months of discussion with Reps, the Scout Association and Girlguiding. We will keep you all informed every step of the way!

Best Regards,
SSAGO Exec 2017/18

Referenced Resources